AFRORIAN INSIGHTS
Simple workflow additions for your Services
78% of customers hire the first business that responds to them. Our automations ensure you have a system that responds to your clients in 30 seconds after a missed call, quote request, or service inquiry on your site, so that you book the client before they call the next guy.
BUSY IS NOT AN EXCUSE TO MISS A CLIENT
Put systems to work when you are not
Don't miss out on new business just because you’re doing the work
Research shows that if you don't contact a lead within 5 minutes, your chances of closing them drop by 80%. We implement a workflow to text your potential customer the second they submit a form, often booking them into a calendar automatically.
If customer calls a business and no one picks up, we automatically send a text such: "Sorry we missed your call! How can we help in the meantime, before we are able to get back to you?" This saves deals that would otherwise go to a competitor
Ready to give it a try, or have questions? Provide your details here, and we'l send over a proposal.
HOW WE DO IT
Here’s how we add additional workflow
into your operations
The Capture (Stop the Leak)
When a potential customer tries to reach your client, they usually do one of three things: call, text, or visit the website. If the owner is busy, the lead is lost.
Our Fix: We set up a "Smart Number" or a website chat bubble.
The Outcome: If the owner misses a call, Our system detects it instantly. If someone visits the site, the "Chat Widget" asks for their name and phone number immediately. The lead is now locked in the system.
The Instant Engagement (The Conversation)
As soon as the lead is captured, our system starts a conversation so the lead doesn't call a competitor.
Our Fix: The system sends an automated, friendly text (with a slight 30-45 second delay to feel human): "Hey! This is [Owner Name], sorry I missed you. I'm on a job right now, but I’d love to help. What can I do for you?"
The Outcome: The customer replies to the text. They are now "engaged" and stop looking for other businesses.
The Automated Booking (Close the Deal)
Once the customer expresses interest, the goal is to get them on the calendar without any back-and-forth phone tag.
Our Fix: The automation sends a follow-up: "Awesome, I can definitely help with that. Would you like to grab a time for us to chat or for me to come by for a quote? You can pick a time that works for you here: [Link to Calendar]."
The Outcome: The customer clicks the link, picks a time, and our system automatically adds the meeting to the owner’s phone calendar. It then sends them a reminder 1 hour before so they don't forget.
Our Plans
Lead Guard
Missed Call & Website inquiry Text-Back + Online Chat Widget + Unified Inbox
From $197/m
What’s included
Online Chat Widget
Missed Call Text Back
Website quote / Service Inquiry Text back
New inbox to respond to clients from these channels
Aftercare guide and support
Front Desk
Everything in Lead Guard + Voice AI Receptionist (Answers calls & books appts).
From $297/m
What’s included
Everything in Lead Guard +
Answer Missed calls
Ability to Book Meeting from unanswered calls
Aftercare consultation
Command Centre
For those seeking a more detailed and extended tattoo experience.
From $500/m
What’s included
Everything in Front Desk +
Nurture sequences
Reviews & Database reactivation
Pipeline tracking
Monthly Catch-up sessions
Get A free Proposal
Frequently Asked Questions
Everything you need to know about the service and billing.
What exactly is a Missed-Call Text Back or Form/Website Inquiry Text back ?
It is an automated system that detects when you miss a phone call and immediately sends a professional text to that lead. This keeps the customer engaged with your firm so they don’t call a competitor while you are busy. The same thing when customers fill out a form on your website , the sooner you get back to them, the better.
How is the AI Receptionist different from a standard voicemail
We don't believe AI replaces humans when it comes to answering your phone. But, when no one answers, its better than voicemail as its more interactive. Unlike a voicemail that just records a message, the AI Receptionist actually speaks to the caller. It can answer common questions about your services, qualify the lead, and book an appointment directly onto your calendar in real-time.
Can I keep my existing business phone number?
Yes. We can either use a smart Number to track new website leads or set up simple call forwarding from your current line so our automation can protect your missed calls.
Do I need to learn new software to use the Command Center?
Not at all. While we handle the heavy lifting and automation in the background, you and your team simply use one streamlined mobile app to respond to all texts, emails, and social media messages in one place.
What is Database Reactivation?
Included in our Command Center tier, this service reaches out to your list of past leads or clients with a strategic offer. It is designed to generate immediate more sales from people who already know your brand but haven't booked recently.
Curious about how these workflows can better your business!